Step 4: Review and Archive

Once the report is final, recommended practice is to conduct an after-action review. The purpose of this step is to learn from each assessment, and advance practice. The team leader convenes a meeting (local private sector experts and the logistics consultant can be included virtually, if feasible) to review each phase of the assessment process and identify:

  • What worked?
  • What failed?
  • Where were the unexpected obstacles? How did the team address them?
  • What approaches or resources facilitated the assessment process?
  • What was learned?
  • How might the Assessment to Action guide be improved?

Capture feedback using sticky notes and then take photographs of the collective notes afterwards—this can facilitate summarizing the results of the discussion.

4.1 Disseminate Assessment Findings

It is important to disseminate the final report to all stakeholders who participated in the effort. The most practical way is to send an electronic version via email. Alternatively, a thank you email can be sent to stakeholders, with a link to the full version of the report residing on a publicly accessible website. The assessment and its findings may be relevant beyond the country participants, so making the report and any related products, such as a shorter brief, publicly available will further extend their utility.

TIP ► Developing a brief summary of the assessment report can help extend its reach beyond the country of interest. The best time to do this is upon finalizing the full report. SHOPS has developed a series of abbreviated reports for country assessments conducted under the project.

4.2 Archive Documents

Key documents related to the assessment should be archived in a central location for easy retrieval. The team coordinator typically performs this task.

< Back to Previous Step                                                                                                  Go to Next Phase >